VZW Gen Z Sports attaches great importance to the protection of your personal data (and that

your privacy is respected).

In this Privacy policy (or privacy statement) we want clear and transparent information

about (what data we collect) how we handle personal data. We

do everything we can to guarantee your privacy and therefore handle with care

personal data. VZW Gen Z Sports adheres to the applicable laws and regulations in all cases

regulations, including the General Data Protection Regulation. 

This means that we in any case:

process your personal data in accordance with the purpose for which it

have been provided, these purposes and type of personal data are described in this

Privacy declaration;

processing of your personal data is limited to only those data which

are minimally necessary for the purposes for which they are processed;

ask for your explicit consent if we need it for the

processing your personal data;

have taken appropriate technical and organizational measures to ensure that the

security of your personal data is guaranteed;

do not pass on personal data to other parties, unless this is necessary for

performance of the purposes for which they were provided;

be aware of your rights regarding your personal data, want to know about it

pointing out and respecting them.

As VZW Gen Z Sports, we are responsible for the processing of your personal data.

If, after reading our privacy statement, you have questions about the processing of

your personal data or the exercise of your rights, you can do this via the following:

contact details:

NPO Gen Z Sports

Langestraat 9C

9200 Schoonaarde

Belgium

genzcycling@gmail.com

Phone : 0032 478 77 36 28

Data Protection Officer (if applicable): Julien Van den Brande

Contact person: Julien Van den Brande

Which personal data do we process and why?

Your personal data will be processed by Gen Z Sports for the following purposes:

purposes (in each case stating the legal grounds), including:

complying with our legal obligations, linked to the use of

volunteers (insurance obligation, drawing up of nominative list lump sum

expense allowances, respecting the legal limits for granting

expense allowance,…)

planning volunteer activities and contacting and communicating with

volunteers in that context (legitimate interest)

paying expenses to volunteers (legitimate interest)

to participate in the activities of Gen Z Cycling (execution

agreement)

Sending newsletters and invitations (consent of the person concerned)

Sending promotions and/or news about goods or services that the association, a sponsor or a partner of the association offers (consent of the person concerned)

Supervising and supervising volunteers (with notification obligation for

benefit recipients) as well as relationship management towards volunteers

(birthday) (consent of data subject)

Obtaining subsidies from the government (legal obligation /

legitimate interest)

Statistical purposes (legitimate interest) – for this purpose the

personal data, however, pseudonymised / anonymized

For the above purposes, we may collect the following personal data from you

request, process and store:

Personal identity data: name, first name, address, telephone number, e-mail

e-mail address for communication, fulfill legal obligations and guidance

With regard to cost reimbursements: amount, bank account number for payment,

supporting documents (in case of actual cost reimbursement), nature and amount of cost reimbursements

obtained elsewhere (declaration on honor)

About the volunteer work performed: description, start and end date, number of days

in connection with planning, registration and drawing up nominative list of cost reimbursements

Signature (as part of a statement on honour, expense report, etc.)

Copy of residence permit or document / proof of right to material reception, so that

organization can prove the possibility of volunteering when checking

Personal size of clothing, for sports clothing or leisure clothing, and/or sizes of bicycle and

the brand of current cycling clothing, bicycle and accessories (promotion or news from the association or its sponsors/partners tailored to the member)

We only use the collected data for the purposes for which we collect the data

have obtained from you.

For the data stated below, VZW Gen Z Sports will only process them when you

give your express permission to do so after you, apart from other matters,

have been informed about the specific purposes of that processing:

birthdays

Data regarding eligibility for benefits (in the case of assistance with notification obligation)

The volunteer is expected to report any changes to his personal data

immediately spontaneously and in writing to Gen Z Sports

The following data are finally processed after they are elsewhere than with the volunteer himself

obtained:

eg. video surveillance images made with cameras on the premises of

the organisation

Minors:

We only process personal data of minors (persons

younger than 13 years) if written permission has been given by the

parent or legal guardian.

Provision to third parties

We may provide the information you provide to us to third parties if this

necessary for the performance of the purposes described above.

For example, we use third, specialized parties to whom we perform the following tasks

outsource:

taking care of the internet environment (web hosting, cloud system);

providing IT infrastructure (including IT network, CRM system, etc.);

insuring our volunteers

providing (and distributing) newsletters and invitations

accounting and payments (expense allowances)

We have concluded a processing agreement with each of these parties (processors).

containing the necessary arrangements to ensure the security and confidentiality of your

to safeguard personal data.

Furthermore, we will not pass on the information you provide to third parties, unless this

is legally required and permitted, or we have a legitimate interest in doing so. A

An example of this is that the police, in the context of an investigation authorized by the

parquet  request (personal) data from us, check by the inspection services on the

compliance with the rules regarding the granting of expense allowances and the obligations

the volunteer law in general, the transfer of personal data to the

subsidizing government that imposes this. In such a case, we must cooperate

and are therefore obliged to provide this information.

We may also share personal data with third parties if you inform us here in writing

gives permission for. You have the right to refuse this permission and to

withdraw at any time.

We do not provide personal data to parties located outside the EU.

Retention period

Gen Z Sports VZW does not store personal data longer than necessary for the purpose

for which they were provided or required by law.

In concrete terms, the personal data is kept for the entire duration of the

membership, or longer when either a legal or decree provision makes this

imposes (legal retention periods of documents, for example), or the legal

limitation period of any legal claim against or by Gen Z Sports VZW justifies this.

Data security

We have taken appropriate technical and organizational measures to

protect personal data and ensure its confidentiality. Under which

measures to protect the data against infringement, loss and unlawful

processing. For example, we have taken the following measures;

All persons who have access to your data on behalf of VZW Gen Z Sports

are bound by their secrecy.

We have a username and password policy on all our systems;

We pseudonymise / anonymize where possible / necessary and ensure the

encryption of personal data if there is reason to do so;

We make backups of the personal data in order to be able to restore it at

physical or technical incidents;

We regularly test and evaluate our measures;

Our employees have been informed about the importance of protecting

personal data.

Your rights regarding your data

You have the right to inspect and copy the personal data that concerns you

to have. You have the right to correction and supplementation if your data is incorrect or

be incomplete.

You may request that your personal data be erased when it is no longer

necessary for the purposes for which they were collected or

processed, when there is no longer a legitimate purpose for the processing,

when you withdraw your consent regarding the processing of certain

data and the organization cannot rely on another justified

purpose for the processing.

You have the right to have the processing of your personal data restricted

if you dispute the correctness of that data or if you object to the

processing the data (see below) so that the data is only processed

may be made with your consent, for the determination of the exercise or the

defense of rights in court or for the protection of rights

from another person.

You have the right to object to the processing of your personal data to:

reasons related to your particular situation, except for the personal data that

necessary for compliance with the contractual or legal obligations of

the organisation.

You can use the personal data that you have provided to us and that we have automated

process, receive in a

structured, common and machine-readable format so you can

pass it on to another controller or so that we, at your

request and if this is technically possible, transfer it to another person

controller.

For the processing of personal data that we based on your consent

you can withdraw your consent at any time. The

processing of this data before the withdrawal of consent remains valid.

At the top of this privacy statement you can find how you can contact us to exercise your rights

to exercise. (You can also contact us via the contact page of our website (www.genzcycling.com). (to prevent misuse, we can ask you to provide you with adequate

to identify). To verify your identity, we ask you for a copy of your

to send an identity card. We strongly recommend that you keep your passport photo invisible

and state that it is a copy.

Complaints

If you have a complaint about the processing of your personal data or about the

exercising your rights, we ask you to contact us directly about this.

You always have the right to lodge a complaint with the Data Protection Authority

(Privacy Commission), this is the supervisory authority in the field of privacy

protection, or to initiate legal proceedings.

Change of privacy statement

VZW Gen Z Sports can change its privacy statement. Of this change we will make a

make an announcement on our website. The last change happened on December 25, 2020

Older versions of our privacy statement will be stored in our archive.

Send us an e-mail if you want to consult it.